It’s no secret that the world of work is changing. Recently, we’ve seen work shift from the office to the home, as well as a sharp rebound from that trend.
People don’t want to return to the old status quo despite the hardships of 2020, with 40% of workers saying they’d rather quit than go back to a strictly in-person workplace. Professionals today clearly yearn for the autonomy and agency that our digital age offers them, and it’s easy to see why.
However you feel about working remotely, this is true. Since the COVID-19 pandemic, office workers have seen their jobs evolve rapidly, with computers providing new angles of attack, raw numerical power, and revolutionary multitasking ability.
Although computers have played a major role in transforming our jobs from a nuclear to a nebulous one, that doesn’t mean things will be any easier in the long term. As a child, we believed that computers would increase our ability to juggle a variety of tasks by ourselves.
Despite the fact that we can outsource some thinking to computers, we shouldn’t overestimate our task management capabilities. It is possible to gain control of your task network by implementing some basic good practices and cultivating helpful habits.
Clarify Roles, Including Yours.
It’s time to rethink your belief that managers are taking advantage of their employees’ increased self-management abilities. It can be difficult to stay on top of a workload if you’re a manager.
However, you’d be surprised at how often assumptions about who should do what and how it should be done cause chaos in the workplace.
Setting guidelines and defining roles are the first steps in creating a productive environment. Do a thorough job of delegating tasks, and don’t be afraid to explain why something should be done a certain way.
Be on the lookout for ambiguities in tasks you are given. It’s important to remember that nothing in the workplace should be taken for granted. Any workload can be tamed with proper compartmentalization and communication.
It’s One Thing at a Time.
Two types of people use the word “multitasking”: those who take it at face value, and those who use it knowing that it is technically impossible. Multitasking in humans is limited, and this has been known for a long time.
What if you were to try anyway? Not least of all with the help of our laptops and smartphones, perhaps? Refrain from acting on it. Focus on a single task at a time
A single task, job, or assignment can have multiple components. Break down a given task into its components and complete them in whatever order strikes a good balance between comfort and result. In order to benefit from multitasking, we need to be able to choose what we do and when we do it.
Consciously Organise Your Information.
In the past, task management meant a lot of paperwork. Much paperwork to be done. Digital records have replaced rooms full of alphabetized and dated file cabinets that were taking up valuable real estate. Our digital records are only as good as we make them, just like those old file cabinets (which, by the way, are still around).
How many documents do you have stored on your computer? Are they arranged neatly? Is it possible to find a document in a reasonable amount of time without being able to search for it on your computer’s drive? By the way, how well does that search function work?
Don’t be lazy when it comes to completing your documents. Check the areas of your hard drive you use the most, and make a list of all your folders and subfolders that you have created.
However, if no one is watching you, how likely is it that you’ve maintained a responsible and functional filing system? You can make a change at any time, even if it is too late. Your important files should be organized so that all project-related information is in the same place and has been appropriately named.
Forget the desktop; just as with a real desktop, documents scattered all over won’t make things easier. You’ll be surprised at how much better your search bar works when it doesn’t have to open every file cabinet in the room to find something.
Accept Failure as a Possibility
Accept the risks. This may sound more like a piece of lifestyle advice, but it applies to the workplace. A deadline may not be met by you.
There is a possibility that you will get stuck on a particular sub-task. Problems may arise out of the blue. Your remaining workload is less likely to be jeopardized if you accept the possibility of difficulty, if not failure.
Utilize Thought-Management Techniques
In recognition of our precarious position as computer-focused workers in a distractingly information-rich world, some of us have begun to embrace a new wave of thought management techniques.
We may be leading ourselves to a dead end because of the way we manage our internal ideas. It’s easy to imagine the classic writer’s block, but it applies to any type of work. As a result, we have a number of tools at our disposal to help us solve this problem.
OneNote and Evernote are well-known note-taking tools, while Asana is a popular task management tool. Use brainstorming and mind-mapping tools to increase your idea productivity.
As an example, Brincat organizes thoughts to make them easier to understand and categorize, as well as to inspire new approaches and solutions. Using mind-mapping apps like Braincat, it’s easy to organize your workload into a usable, interconnected network that’s easy to navigate.
Tasks Should Be Completed According To Priority
However, it’s worth mentioning that you should start with the biggest, most difficult, and heaviest tasks and leave the smaller ones for last. It’s time to recognize procrastination for what it is: procrastination.
Instead of completing the task at hand, we engage in other activities, many of which are completely unrelated to our work, implicitly justifying this behavior as being better for our mental health and more relaxing than the task at hand Of course, the opposite is true.
If you put off big tasks, they will only get bigger, more time-consuming, and more annoying. There is an increase in stress and a decrease in the quality of work as a result. Work from the most difficult tasks down when you’re planning your work schedule.